Files and Analyze

The Assistant handles files in three ways, depending on where the file is and what you want from it.

Upload files for storage

In an ordinary conversation, use Attach files or drop files onto the composer. These uploads give the Assistant file metadata for storage operations; it cannot directly analyze their contents in an ordinary conversation. To analyze a new upload, start an Analyze conversation.

Read a file saved on a record

If the file is already saved against a record, identify the record and the filename, and ask a specific question. The Assistant can locate the file and inspect its contents without requiring you to download and upload it again.

Read “Signed tenancy agreement” attached to listing VA-101. Summarize the notice provisions and cite the relevant pages or sections. Flag anything unclear; do not change records.

Saved-file inspection supports the same formats as Analyze, up to 25 MB per file. It is read-only. Follow-up questions can refer to earlier findings, but identify the clause or passage when the reference could be ambiguous.

Analyze new uploads

Start a new conversation and turn on Analyze before attaching files. Analyze uses a fixed bundle of one to ten files, up to 25 MB in total.

Analyze can summarize, compare, extract, and answer questions about evidence, and use extracted information in a requested AvaroAI operation subject to its normal approval process.

Review these checkout photos and the inspection notes. Separate visible damage from uncertain observations, cite the source filename for each finding, and draft a factual summary. Do not create a work order yet.

Supported formats

PDF; Word (.doc, .docx); OpenDocument text (.odt); PowerPoint (.ppt, .pptx); rich text, plain text, and Markdown (.rtf, .txt, .md); web and data files (.html, .htm, .json, .xml); spreadsheets (.csv, .tsv, .xls, .xlsx); and images (.jpg, .jpeg, .png, .webp).

How long files last

Files are sent to OpenAI for analysis and remain usable for 28 days, measured from the oldest upload in the bundle. Follow-ups use the same bundle. You cannot add or replace files in an existing Analyze conversation; start another conversation for corrected or additional files. Expired or missing files make the Analyze conversation read-only.

Limits

General spreadsheet inspection reads only the first 1,000 rows per sheet. Import validation instead checks the complete supported file, with a 300-record limit. Embedded images and charts in non-PDF documents may be unavailable; use PDF or separate images when the visual content matters. Legal, structural, safety, and valuation conclusions require appropriate professional judgment.